Program Management Office (PMO)

Features

• Pre-Award Management

  Pre-Award Management

  • Subcontractor opportunity registration with time logged serial # & email alert to management & confirmation to the registering party
  • PMO sends Request for Technical Execution Plan (“RTEP”) notifications to management team & subcontractors on a prescribed sequential basis with online links to source RTEP documents
  • Tracking of RTEP requests & documents with automatic notification & alerts of critical dates such as “bid” or “no bid” decisions & rapid response deadlines.
  • Automated upload of RTEPs to PMO
  • Collaborative scoring of Subcontractor proposal submissions.
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• Contract Document Management

  Contract Document Management

  • Collaborative scoring of Subcontractor proposal submissions.
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• Task Order Management

  Task Order Management

  • Add new task orders & assign to subcontractors Online collaborative Subcontractor reporting for Monthly Status Report (“MSR”) generation for Client submittal.
  • Manage Task Order (“TO”) modifications and updates
  • Access can be limited to “read only” on a per TO basis
  • Subcontractors will be limited to viewing/modifying TOs assigned to them.
  • Streamlined management system to feature automated yet flexible TO management, notification, and reminder functionality
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• Management Reporting

  Management Reporting

  • Integration with accounting systems such as Deltek, CostPoint, Oracle, etc. etc.
  • MSR’s on a task order or other prescribed basis segregated by Labor, Materials, ODC’s, Travel, Subcontractors and G&A. MSR’s clearly communicate dollars utilized in the period and from inception.
  • Monthly graphs and reports that give both a pictorial and tabular presentation on a task order basis of the Contract Ceiling Value, remaining Contract Ceiling (“backlog”), Funded Value, Remaining Funded Value (“backlog"), Funding Expended to date.
  • Alerts to a prescribed % of total funding, e.g. 85%.
  • Task Order reporting by status, subcontractor and project manager.
  • Monthly Status Reports with integrated “one-click” PDF file generation.
  • Collaboration with management to develop Management Reports that score the performance of Subcontractors based on milestone schedule achievement, and a comparison of the amount of planned budget and the amount of budget earned for work accomplished.
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• Project Forcasting

  Project Forcasting

  • PMO provides a forecast template to create a TO monthly project plan.
  • Forecast report provides a quantitative variance of actual to plan performance
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• Earned Value Management (EVM)

  Earned Value Management (EVM)

  IPKeys Earned Value Management (EVM) simplified the EVM process where the user can build a baseline, then our EVM module creates statistics and graphs based on Planned Value, Actual Cost, and Earned Value calculations.

  Collaboration with management to develop Management Reports that address the Performance Work Statement Section for Earned Value Management (“EVM”).

  These reports will focus on satisfying the EVM goal of integrating cost, schedule and technical performance which addresses the evolution and change in Defense Acquisition Policies.

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• User Management & Administration

  User Management & Administration

  • User management, which will allow management to limit access by the user’s functional role, system area, or assigned TO’s.
  • Contact management for tracking personnel and subcontractors related to the contract.
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• Staffing

  Staffing

  • PMO provides a full staffing module with fully searchable Job Requisitions and Resumes.
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• Security

  Security

  • Utilize latest “best practices” security techniques
  • Installed per management standards
  • Meets requirements for linking to government systems/networks
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• Full Database Search

  Full Database Search

  • Support metadata-indexing Allow users to search for info like, TO’s, Contacts, Keywords, Notes, File descriptions and File locations
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